Secretary/Administrative Assistant I Makati

The position is primarily responsible for providing administrative and general staff assistance to the Retail Banking Division Head and to the team.

Responsibilities:

A. Administrative Support

• Organizes and monitors daily schedule of the Retail Banking Division Head
• Updates and maintains the calendar of activities for the team
• Manages the logistic needs of the team
• Coordinates business itineraries and travel requirements of the Retail Banking Division Head as well as cash advances and liquidations
• Provides administrative assistance on the following:
• Drafts business letter, simple memo and other similar correspondence
• Prepares minutes of the meeting
• Records incoming documents and other confidential correspondences.

B. File Management

• Maintains general control of filing system of all memoranda, correspondences, reports and documents for record purposes.

C. General Staff Assistance

• Attends to all incoming and outgoing correspondences and ensures that these are promptly given to the appropriate personnel
• Takes charge of collecting and distributing communication materials (e.g. reports, memos) to all company units
• Handles telephone and computer unit requests

D. Assets and Supplies Management

• Prepares supplies requisition for endorsement to the Procurement Department
• Receives and accepts delivery of assets and supplies (accountable and non-accountable)
• Releases asset to accountable person

E. Other

• Makes recommendations and proposals on matters pertinent to the job.
• Participates actively during staff meetings, training programs and other professional development work
• Performs other related duties as assigned.

Qualifications:

• Graduate of any four year course
• With at least one (1) year work experience as Administrative Assistant or Secretary
• Knowledgeable in record keeping, and office management
• Must be willing to work in Makati

Job Type: Full-time

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Overtime